How to Embed a Video in PowerPoint: Step-by-Step Guide

Powerpoint is, hands down, a go-to way to create a presentation. If you’re a person that has a meeting and presentation every week, you’d understand that Powerpoint can be one of the most dreaded parts of office life.

You can include other files with different formats on your PowerPoint, making it much more educational and giving more value to the audiences.

In this post, we’ll dive more in-depth into how to embed a video on PowerPoint. You can include any type of video, from explainer videos to tutorials on your PowerPoint slide.

While embedding videos on PowerPoint isn’t rocket science, there are a few steps you need to pay attention to so that the video can play properly.

Two Ways to Embed Videos in PowerPoint

There are two methods you can use to embed a video on PowerPoint:

  • Embed a video from your device
  • Embed video from video hosting sites like YouTube

Without further ado, let’s break down both of them!

Embed a Video From Your Device

Embedding a video from your device means that you don’t have to have an internet connection while playing the video. You can download the online video you want and save it on your internal storage.

1) Select the slide you want to upload the video on, then go to “Menu” and click on “Insert.”

2) In the top right corner, click on “Video,” then choose “Video from file…”

3) Choose the video you want to insert into the slide, and click “Insert.”

4) The video is now embedded on the slide you want. It might take a few seconds for your video to be embedded.

You can adjust the settings in the Video Format toolbar to make sure it plays the way you want it to. Including setting the frame, give color corrections and effects, set the video on full screen, and more.

5) After everything is set, make sure to preview your video.

Embed a Video From YouTube

In PowerPoint for Microsoft 365 or PowerPoint 2019, you can insert an online video from YouTube and other video hosting sites like Vimeo on a slide.

In this case, The video plays directly from the website. So, if you don’t have the offline video file on your device, you can use the internet connection to embed online videos from YouTube.

1) In your web browser, go to the YouTube page

2) Find the video you want to embed on your PowerPoint

3) Click on the “Share” button below the video frame, and choose “Embed.” and copy the embed code

4) Go to the PowerPoint presentation, choose the slide you want to upload the video on.

5) Head to the Insert tab, and click on Video, then choose “Video from Website.”

6) Paste the embed code on the box, and click on “Insert.”

7) After it’s inserted. Click on the “Start” menu to select how you want the video to play.

Since the video plays directly from YouTube, and it has the site’s controls for playing, pausing, volume, and so on.

Again. Make sure that you have an internet connection before you hit the Play button.

If your video doesn’t insert correctly, try to double-check that you have installed all the required Office updates.

How to Create an Embeddable Video

To make sure that you create an embeddable video, you should understand the video tools you need in the first place.

There are a bunch of video tools right there that can help you create an engaging, informational video that can give your presentation an extra boost.

We’ve compiled all the tools you might need here (complete with their prices, features, and brief reviews): The Complete List of Video Marketing Tools (Updated for 2021).

The key is to choose the ones that match your budgets, needs, and preferences.

Embedding Videos in Powerpoint: Quick Tips

Thanks to the internet, we can now access and give information to others at only our fingertips. We can even play video content directly from our PowerPoint presentations.

After you understand how to embed a video in PowerPoint, now it’s time to take a look at some quick tips to make sure that your video plays successfully.

Consider Your Internet Connection

If you plan to open the PowerPoint on other devices or simply want to send it to your clients, it’s best to use embedded online videos from YouTube.

On the other hand, if you plan to open the PowerPoint on your device and don’t know if you will have a network connection, it’s crucial to have the offline video file itself on your device.

Use Online Tools to Download Online Videos

If you want to embed an online video from YouTube to your PowerPoint but are afraid you might don’t have an internet connection later, you can download it, save it on your device, and embed it as an offline video.

You can use online tools like:

  • Keepvid
  • ClipGrab
  • Videoder
  • YT1s

The Video File Size Matters

To make sure that your offline video is being inserted successfully, consider compressing the video file size. You can also enjoy faster uploads to PowerPoints slide once you reduce the video file size.

The Video Duration also Matters

The purpose of the embedded video on your PowerPoint is to give the audiences additional resources — to make some points even clearer. But, it doesn’t mean that you have to embed an hour-long video.

Embedded video with a long duration will definitely make the audiences yawn if not bored to death. So, make sure you keep the video short and concise.

Save It as a Packaged PowerPoint

Once you have finished making your presentation with your embedded videos, save it as a packaged PowerPoint presentation (not a full PowerPoint file). You can click File > Save As > PowerPoint Show.

Preview. Preview. Preview Again

Always do the preview and test your presentation before you present it to other people. Make sure that everything works properly.

That’s been a step-by-step guide on how to embed a video on PowerPoint. If you have another quick or pro tip that you want to share with others about embedding video on PowerPoint slides, it’d be super cool — feel free to leave a comment below!




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